Section 20 - Passive Fire Safety contractor

Section 20 of the Landlord and Tenant Act 1985 (as amended) requires a landlord (Clarion Housing) to consult tenants and leaseholders who pay variable service charges before entering into a long-term agreement where:

• The agreement will be longer than 12 months, and
• any single tenant/leaseholder would be liable to pay more than £100 (including VAT) within a year

This notice has been sent to all who have received Passive Fire Safety services associated with their properties and may be liable to contribute towards the servicing, maintenance repair or installation of Passive Fire Safety systems.

We propose to enter into long-term agreements for the services of a supplier(s) to provide Passive Fire Safety Services.

Long-term agreements allow us to work with contractors over a longer period of time to maximise efficiencies and achieve greater value for our customers. The length of the contracts will ensure that we are able to provide consistent delivery standards. Any existing contracts in place we have will be coming to an end very soon.

You will continue to be billed your service charge on the basis of an estimated cost which is then actualised at the end of the financial year. This notice has been sent to you to notify you that we plan to enter into a new contract for Passive Fire Safety Services. It is not to notify you of an increase in cost.

Yes, please contact the Home Ownership Team and we will arrange for this documentation to be posted or emailed out to you. You may also view any documentation by downloading the document above.

You have the right to make observations on the intention made. In order to do so, you should send your comments and observations in writing to:

Home Ownership Team
Clarion Housing Group
Reed House,
Peachman Way,
Norwich,
NR7 0WF

Email: s20.observations@myclarionhousing.com

If you wish to make formal observations, they must be in writing and received before 6th May 2025.

If you would like to discuss this notice via the telephone, please contact customer services and ask to speak to the Home Ownership team. Please note any verbal communication cannot be deemed to be an observation which should be considered.

No, but you have a right to make any comments or observations regarding the Notice of Intention. If you are happy with the information you have been provided, we would just ask you to keep the Notice for your records.

Clarion Housing is subject to the Public Contracts Regulations (2015) and consequently we are required to publish a Contract Notice in the Find a Tender Service (FTS).  This will allow all contractors to express an interest in applying for the agreement.  Clarion Housing is not required to give leaseholders the right to nominate contractors when FTS applies as a result of the value of the contracts to be awarded.

The specification, available to download on this web page, will include the details on proposed new contract.